# Attendees

Notes:
June 8 Dinner
4/408 Wife - Joni makes travel arrangments,jonislane@earthlink.net


Notes:
Needs to be invited, check with him regarding days needed, may be needed for student reception at Monocle (this is not a SPC event - Donna Sampson/Stephanie Armstrong AMS)


CompanyName:
NASA - Director, Earth-Sun Exploration Division


RoomPreference:
Best available - usually stays onsite, must set up AV and room by 7:00am and greet participants for breakfast by 7:30am


CompanyName:
JGCRI The Joint Global Change Research Insititute

Notes:
LM5/5 re:  4 vol set 
LOCAL -  Will speak, Thursday June 5 afternoon, pass out exec. Summary first night.  Offerd 4 vol set:  Elizabeth Malone:  Human Choice & Climate Change 4 vol set:  The societal framework, Resources & Technology, Tolls for Policy Analysis, What we have learned? & the executive summary:  Ten Suggestions for Policy Makers


Notes:
June 4 - speaker, he will pay for his own travel, will need a room


CompanyName:
Department of Philosophy, Ohio University


Position:
Associate Professor for Environmental Ethics, Science & Law

CompanyName:
Pennsylvania State University; Program Director

Address:
Program on Science, Technology, and Society
201A Old Botany

Notes:
Speaker - 10:30am June 5
Other email address:  dab57@psu.edu
Driving in on the 4th
Requested bio 5/8/08, resent 5/15


Notes:
LOCAL - INVITE TO Opening 5/31 and Brunch & tour


Position:
Assistant Administrator for Research & Development

Notes:
LOCAL
Speaker:  Friday, June 6 9:20am
Assistant:  Betty Wopkovich


Notes:
LOCAL
Speaker:  Friday, June 6 11am
Assistant:  Janet Arneson


Notes:
Speaker:  Monday, June 9 10am
Will stay at UCAR Condo
But I will have to return on a 2:00 flight on June 9, so if there is any way to finish by 12:00 or so that would make it a little bit easier for me.


Notes:
Speaker:  Mon., June 9
COPY Assistant:  Pam Wildes pam.wildes@unh.edu
Will take train from Princeton return early afternoon


Notes:
Speaker: Tuesday, June 10 8:30 Media Panel


Notes:
SPEAK - Monday, June 2
Sent primer from CSR
Will use his book for 2009


Position:
Senior Professional Staff member (minority)

CompanyName:
Senate Committee on Commerce, Science, and Transportation

Notes:
Monday, June 2 SR-253 Russell 1:30pm
Jean_ToalEisen@commerce.senate.gov


CompanyName:
US Senate Committee on Energy & Natural Resources & Legislative Aide to Senator Bingaman


Notes:
SPEAK:  Tues, June 3
mholland@omb.eop.gov


CompanyName:
House Committee on Science and Technology

Notes:
SPEAK:  Tues, June 3 2pm
Meeting space arrangements:  Bess Caughran Bess.Caughran@mail.house.gov


Notes:
SPEAK:  Tues., June 3 3pm
Assistant:  Iva Zandria


CompanyName:
Congressional Research Service Government Division


CompanyName:
Energy and Natural Resources Policy, Congressional Research Service


Notes:
SPEAK:  Monday, June 9 8am
Assistant:  Brenda Williams


CompanyName:
The H. John Heinz III Center for Science, Economics, and the  Environment


Position:
Science Advisor to the Secretary of State

Notes:
Speak - Tues, June 10 1:30pm
Her deputy is Andy Reynolds

reynoldsaw@state.gov


Notes:
May not attend game, depends on brunch.  Bill will give away ticket


Position:
Director for the Project for Excellence in Journalism


Position:
Director of the Center of Excellence in Climate Change

CompanyName:
Communication Research - George Mason University

Address:
4400 University Drive, Research 1/251, Mail Stop 6A8

Notes:
LOCAL
SPEAK:  Media Portion
Professor, Department of Communication
Director, Center for Climate Change Communication


CompanyName:
National Center for Atmospheric Research

Notes:
SPEAK: Wed., June 4 Dinner 5:30pm
Assistant:  Ved Emmett veda@ucar.edu


Notes:
SPEAK:  Panel June 4 with Dr. Kimpell
5/14 sent email requesting bio


CompanyName:
House Select Committee on Energy Independence and Global Warming


Notes:
SPEAK:  Monday, June 9 replacing Bob Correll


Notes:
6/11/08 sent 6 pedometer pens to Seth via fedex


Notes:
11/24/08 Please note that financial support is indispensable.


CompanyName:
Climate Hazards Group -  Univeristy of CA, Santa Barbara

Address:
Department of Geography 1832 Ellison Hall,


Address:
Department of Earth and Planetary Sciences, MSC 03-2040


Notes:
2/3/09 Sent email - CV, Cover Letter, Intent, References Missing


Position:
Lead Reinsurance Analyst and Meteorologist


Address:
2910 Broadway, Hogan Hall, Level B, MC 3277

Notes:
2/10/09 Responded received invoice, when names are provided to hotel Ms. Carr will need to provide WCH credit card information.  

Diet:  Lacto-ovo vegetarian
Invoice sent 2/2/09


CompanyName:
Social Science Woven into Meteorology (SSWIM) National Weather Center

Notes:
2/3/09 Sent Email - CV, Cover Letter, References Missing


Notes:
MINORITY SERVING INSTITUTION
Diet: Not fond of red meat, pork, chicken.  Otherwise normal.
Open to exploring less expensive accommodations.


Notes:
2/3/09 Sent email - CV, Cover letter, 1 Reference missing
2/3 RECEIVED Application materials, still need reference
2/4/09 RECEIVED last reference

No pork, shrimp

I am applying for the funding provided by the AMS Policy Program, and will attend if accepted to be funded.


Notes:
Applying for AMS student NSF funding, all additional documentation will be mailed.


Notes:
2/2/09 INVOICE NOT SENT YET
Being part of a federal laboratory, we do not currently have confirmation on our FY09 budget and cannot confirm that travel funds will be available at this time.  Please note that I am not applying for NSF funds, but wanted to submit an application before the Feb. 1 deadline to convey my interest and intent for attending.  We hope to know more about funding sometime in mid-March (Melinda Marquis and I are in the same position). Thank you.
Also, I will most likely stay at an alternate hotel that offers a government rate but will work that out once travel is approved.


Notes:
2/3/09 sent email CV, Cover letter, 1 Reference Missing

RECEIVED application materials waiting on reference letter, heard back from Erica
2/8/09 Bill forwarded reference letter

Lactose-free options if possible (soy milk, soy yogurt, etc), also red meat and seafood alternatives (chicken is always welcome)--thanks.


Position:
MS Student and Graduate Research Assistant

Notes:
2/3/09 Sent email - Huffines Reference Missing


Position:
Director, Institute for the Study of Society and the Environment

Notes:
2/2/09 - Bill alerted to note - holding until further instructions from Bill

Note: Bill Hooke asked me (at the Oct 2008 NCAR/RAL advisory Panel meeting) to attend this Colloquium this year.


Notes:
Alternative email for contact purposes: fernandez.alisha@gmail.com


Notes:
2/3/09 Sent email - References Missing
2/4 RECEIVED J. Pal Reference, still need one more
2/9/09 Received Eltahir Reference


CompanyName:
University of Minnesota, Department of Ecology, Evolution and Behavior

Address:
1987 Upper Buford Circle, 100  Ecology Building


CompanyName:
Center for Sustainability and the Global Environment, UW-Madison

Notes:
2/3/09 Sent email - Holloway Reference Missing
2/9/09 Bill forwarded reference
Vegetarian:  no meat, eggs and dairy are okay


Notes:
2/3/09 Sent email - References Missing
2/3 RECEIVED - Biggerstaff


Notes:
2/3/09 Sent email 1 Reference Missing, only have Yiqi Luo, Ph.D. University of OK on file


Notes:
If needed, I could stay with my father for the duration of the Colloquium since he lives in Alexandria, VA


Position:
Science Program Analyst, Director's Office

Notes:
2/2/09 INVOICE NOT SENT YET I'm vegan (vegetarian ... no meat, no dairy, no eggs, no animal products). comments : My participation is contingent upon my receiving funds to cover the registration fee and travel costs.  My supervisor approved my submitting this application because he believes he will procure the funding for me.


Notes:
2/3/09 Sent email - Taylor Reference Missing
2/4/09 Received Taylor Reference


Notes:
****2/3/09 Sent email - Mike Wallace Reference Missing, Bendick in File, Replied it was sent to WH


CompanyName:
NASA MSFC/University of Alabama Huntsville

Notes:
This registration is submitted as part of the student funding application process. I will be applying for NSF funding, otherwise, will not be able to attend.


Notes:
I would like to request a non-smoking room. King or double is fine.  I am applying for funding as a graduate student and will only be able to attend with funding.


Notes:
Did not fill out online registration form, will need arrival/departure dates


Notes:
Wants to come - contact Art Degaetano (sp?)


Notes:
2/3/09 Sent email - CV, Cover letter, Intent, 1 Reference missing


Notes:
Needs to be invited to opening and will need room


# Events

EventName:
(5569-04) AMS Summer Policy Colloquium 2009

EventDescription:
2009 AMS Summer Policy Colloquim May 31- June 9, 2009


# My Company Information

DefaultInvoiceDescription:
Please send payment to Barry Mohan, Controller, 45 Beacon St. ,Boston MA 02108-3693 Phone:  617 227-2425 Please fax credit card payments to 617 742-8718 Credit card:__________________ Exp. Date:_______________ Name as it appears on the card:___________________


# Reports

ReportDesc:
Lists all receiving 1st round invitations


ReportDesc:
Lists all receiving 2nd round invitations


ReportDesc:
Lists those declining and alternate suggestions


ReportDesc:
Those who have not registered listing groups A, B, & C


# tblLMLetters

ShortDesc:
Example: Soliciting participation in an activity

LongDesc:
This example letter uses a persuasive approach to a request for participation in an activity

AddressText:
«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince»  «PostalCode»
«Country»
***EndOfText***

ReturnAddressText:
[Your name]
[Your Address]
[Your City, State and zip]
***EndOfText***

LetterText:
[Your name]
[Your Address]
[Your City, State and zip]

«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Please consider taking an active part in making our community safer by participating in a new neighborhood watch program.

Getting to know your neighbors and local police, and to know how to contact each in the event of an emergency will go a long way to keep our community safe from crime. Criminals are much less likely to make their living from a community that takes an active approach to crime prevention.

If you're willing to give the neighborhood watch program a try, we ask that you please attend an informal meeting at 7:30pm on Friday, July 2nd at Norrma Guudmunson's house, 1214 Channel Street. We will hear a short presentation from a representative of our local police department, and will discuss ways to implement proven strategies to reduce crime. 

If you are unable to make it to the meeting, please call our Norrma at (555-2312), so we can make arrangements to drop off some important neighborhood watch materials.

Thanks for considering this neighborhood watch program. We on the watch committee feel certain you'll find it one of the easiest ways you can help us all to protect our neighborhood.

Thank you,


[Your Name]
***EndOfText***


LongDesc:
This is an example of a letter that asks for a contribution

LetterText:
[Your name]
[Your Address]
[Your City, State and zip]

«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Would you consider making a donation this year to the American Heart Association?

Heart disease is the number one killer of both men and women. Yet recent advances in research, including baloon angioplasty, enhanced transplant methods, and less invasive surgical procedures have helped thousands to prolong their lives; increased awareness of blood cholesterol levels and the importance of exercise have helped millions to prevent future heart problems.

How do these changes happen? In part through our donations to the American Heart Association. As your neighbor, I encourage you to consider a donation this year.

To make a donation, simkply fill out the enclosed pledge card and include it, with your check, in the envelope provided. (Don’t forget a stamp!) Your donation is, of course, tax deductible.

On behalf fo the American Heart Association, I thank you for considering a contribution this year. Please mail your contribution by May 24, 2006.

Sincerely,


Your neighbor,  [Your name]

enclosures
***EndOfText***


ShortDesc:
Example: Recapturing Former or Inactive Customers

LetterText:
[Your name]
[Your address]
[Your city, state and zip]

«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

You haven't used our services for a long time. Is there a problem we should know about?

Your business is very important to us, so we want to be sure we have lived up to your expectation.

Please let us know how we can serve you better. I've enclosed a reply card for your comments. I look forward to hearing from you and to being of service in the future.

Sincerely,


[Your name]
***EndOfText***


LongDesc:
This example letter extends a gracius welcome to a new customer and shows that your company takes the relationship seriosly and is ready to serve.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

It is my great pleasure to welcome you as a new Acme purchaser.  We look forward to serving you for many years to come.

Your [documentation, booklet, first statement, membership card] is enclosed.

Some features that may be especially useful to you as a new customer are: [benefit, feature1], [benefit, feature2], and [benefit, feature3]

If I can be of assistance, please call me toll free at (555) 123-1234.

Cordially,


[Your name]

ENCL: [documentation, booklet, first statement, membership card]
***EndOfText***


LongDesc:
Special offer entices customers to place a new order

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Now you get to decide if the new products we've introduced during the past year were worth the enormous effort we made to meet the changing needs in your industry. To be sure you have a chance to find out for yourself, we're offering the following:

* A 20 percent discount: Just use the enclosed order form to try the newest technology while saving 20 percent.

* Billing: You don't have to send payment with your order to receive this discount, as long as you use this special order form.

Thanks again for all your support in the past. We'll continue to work hard to bring you the most advanced products, and we're always eager to hear your comments and suggestions.

Sincerely,


[Your name]

ENCL: order form
***EndOfText***


LongDesc:
An example of a soft-sell letter to send to a prospective customer.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Are you paying too much for automobile insurance?

Your car costs you plenty - to buy, to run, and to service. Why pay more than you should for insurance?

We'd like to help you cut your insurance costs now.

ACME is an independent full-service automobile insurance agency dedicated not only to finding you the lowest-priced auto insurance, but the coverage that is tailor-made for you, the coverage that gives you what you want.

Nothing more, nothing less.

ACME has served the Harbor City community for thirty-three years. We'd be pleased to add you to our family of satisfied customers - folks who would not think of payiing more than necessary to insure their cars. 

Why not let us help you? Use the enclosed reply card or give us a call at (000) 555-1234 today.

Sincerely yours,


[Your name]
***EndOfText***


LongDesc:
A variation of this letter can be sent after meeting with a prospective customer.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Thank you for respondingj to our recent letter about buying the life insurance that's best for you.

Our consultants have examined your questionaire very carefully and have developed the enclosed plans for you. We appreciate that you want to provide for your family's security as fully and as quickly as possible, so please take time now to look the plans over.

One of our consultants will telephone you within a few days to review the plans with you, or, if you like, youmay call us at (000) 555-1234 sooner.

We are very pleased with the opportunity to serve you and help you achieve the peace of mind that comes with knowing your family is well protected.

Sincerely yours,


[Your Name]
***EndOfText***


ShortDesc:
Example: Request for Additional Information

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Thank you for your purchase order number «PurchaseOrderNumber» dated «OrderDate». Unfortunately, we are unable to process the order without the following information:

1. Current catalog numbers

2. Telephone number and contact person's name

3. Address for billing

If you have questions or need assistance, please contact Customer Service at (800) 555-1234. Thank you for supplying the necessary information. We will process your order immediately upon receipt.

Sincerely, 


[Your Name]
***EndOfText***


LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Can you help me?

We're being considered by NAME OF COMPANY as a contractor for DESCRIBE PROJECT. Since our firms worked successfully on such a project recently, and since I believe that you know NAME at NAME OF COMPANY, it seemed to me that you are the ideal reference.

I'd like to ask you either to call or write NAME to tell him about our experience working together. It would be very helpful if you could make the following points:

LIST

The telephone number at NAME OF COMPANY is (333) 555-1234 and the address is ADDRESS.

This contract means a great deal to us, andI would be very grateful for any kind words you could pass along. Please call me at (444) 555-5678 if you have any questions.

With thanks,


[Your Name]

***EndOfText***


LongDesc:
This letter can be sent as a first reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

No doubt you have mislaid our invoice of «InvoiceDate» for «InvoiceAmt». We have enclosed another copy. Won't you mail us a check in the enclosed return envelope?

Sincerely,


[Your Name]
***EndOfText***


LongDesc:
This letter can be sent as a second reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Enclosed is another duplicate of our «InvoiceDate» invoice for «InvoiceAmt».

Please note that your payment is 15 days beyond our 30-day terms. We therefore anticipate your immediate payment.

Sincerely,


[Your Name]

***EndOfText***


LongDesc:
This letter can be sent as a third reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Your account balance of «InvoiceAmt» is still unpaid.

As we have heard nothing fromyou on this matter, we assume that you do not dispute the bill. Therefore, we ask that you pay the balance immediately.

Sincerely,


[Your Name]

***EndOfText***


LongDesc:
This letter can be sent as a fourth reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

You now have our montly statements for MONTH, MONTH, MONTH, and MONTH. We have attempted to reach you by telephone three times, on DATE, DATE, and DATE.

We have yet to receive a response, let alone a payment.

We value and appreciate your business and ask that you communicate with us on this matter. If you have a problem with the merchandise you received or with your finances, please let us know. We'll do our best to help.

Please let us hear from you so that we can understand the problem and work with you to resolve it. A phone call or letter from you today will help us both.

Sincerely,


[Your Name]

***EndOfText***


LongDesc:
This letter can be sent as a fifth reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Our legal department has advised us to act without delay to collect the balance you owe us. We would rather not resort to such measures, but, as we have received no response to our letters or our phone calls, we may have no alternative.

Please send us your payment in full immediately or, at least, a partial payment with a note of explanation and a proposal for future payments. We would greatly prefer to work WITH you to resolve this matter rather than work with our lawyers AGAINST you.

Your immediate response is required.

Sincerely,


[Your Name]

***EndOfText***


LongDesc:
This letter can be sent as a final reminder that a customer is late with an invoice payment.

LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Despite five letters and numerous phone calls regarding your unpaid balance of «InvoiceAmt», we have had no reply from you.

We will delay legal action for another ten days OR OTHER PERIOD in final anticipation of your immediate response.

Sincerely,


[Your Name]

***EndOfText***


LetterText:
«CurrentDateFormatLong()»

«ContactFirstName» «ContactLastName»
«BillingAddress»
«City», «StateOrProvince» «PostalCode»

Dear «ContactFirstName»:

Just a note to thank you for your recent order and to express our appreciation for your having chosen us as your NAME OF PRODUCT OR SERVICE supplier.

We know we have plenty of competition, and we pledge to work for you everyday to ensure that you will be happy with the choice you have made.

Again, thanks.

Sincerely yours,


[Your Name]

***EndOfText***


LetterText:
Insert New Date

«AttendeeFirstName» «AttendeeLastName»
«Address»
«City», «StateOrProvince» «PostalCode»


Dear «AttendeeFirstName»;

This letter is to confirm what you have already learned informally, that you were not selected to attend the AMS-UCAR 2001 Summer Policy Colloquium. As we indicated by e-mail, competition was extremely keen. The review panel found making selections quite difficult, and felt that any of the applicants would have been worthy of participation. We very much regret that funding constraints and a cap to the size of the group that could be accommodated made hard choices necessary.

We were greatly encouraged to discover that interest in policy-related aspects of science is growing, and that a number of talented, gifted young scientists are attracted to the challenge. We hope and encourage you to maintain your interest in the science policy process as you move forward in your career. We hope that if appropriate, you will reapply to attend the Colloquium next year (the dates will be June 2-11; look for notices on the AMS home page). You should also be aware of our Congressional Fellows program. Each year we sponsor a Ph.D. scientist to work for one year on Capitol Hill. Again, consult our web page for details.

 
With every good wish,



William H. Hooke
Senior Policy Fellow

***EndOfText***


LetterText:
Upon review of your file for the AMS 2007 Summer Policy Colloquium we have received thus far only one reference letter  (David Karoly, Univ. of OK).  I am planning to send all documents to the review panel by tomorrow.  Please contact your other reference and have them email a copy of the letter to my attention at jwilkerson@ametsoc.org and place the original in the mail.  If you have any questions please  do not hesitate to call me direct.

Kind regards,

***EndOfText***


